VAE Improve English Communication Skills | Melbourne
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First Impression Start from Answering Recruiter’s Phone Call

First Impression Start from Answering Recruiter’s Phone Call

As a non-native English speaker, you may find it is very hard to answer a phone call properly.

It is not like a face-to-face interview, you may use you body languages or other non-verbal communication skills to make you success.

Often candidates don’t realise when a recruiter calls you, the interview process has already begun.

Below are some tips ensure you wow recruiter from the beginning of recruiting process.


Voicemail greeting:

It is very important to set up your voicemail greeting in case of missing a phone call.

Some recruiters may call you again if you missed the call, but most of them prefer to leaving a message in your voicemail.

Thus, your first impression may start from a voicemail greeting.

A lot of candidates make a mistake by just saying ” Hi, this is (name), please leave your message” or just use telecom provider’s default settings.

This is far from as a “professional candidate”. Remember, this voicemail greeting may be your first impression on recruiters.


Here is a good sample for your reference.

Hi, this is (name).

Unfortunately, I’m unable to take your call right now.

Please leave a detailed message at the tone along with your name and phone number.

I ‘ll return your call as soon as I can. Thank you.


How to setup your voicemail greeting? 

If you are using Vodaphone, you simply call 121 from your Vodafone phone, and follow the instructions as below.

For a Telstra user, you call 101 from your Telstra phone, the instructions as below.

An Optus user, you call 1509 on your Optus phone, and the instruction is here.

For other telecom providers, you may simply search “your telecom provider name + voicemail setup” on Google to follow the guiding.


Call back- If you miss a call

Calling back recruiters is as important as setting up voicemail, but sometimes recruiters may not be available to answer your phone call.

How to leave a voicemail to recruiters?

It is very important to leave your name and phone number clearly. You would better repeat them again.

Here is a sample.

My name is (your name) and I am calling about (the position you applied) that you have listed on Seek (or other sources).

I sent you my resume last week. My call back number is 0404 040 040.

Please don’t hesitate to call me back.

Again my name is (your name) and my number is 0404 040 040”

Our free workshop for job seekers is coming soon. You could follow our Facebook VAE – Victorian Academy of English for events.

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